Secretary

Number of Volunteers Required: 1
Position Type: Voluntary, Permanent
Time Commitment: A couple of hours a week, whenever suits you, with peak activity around meetings and event planning (especially in the lead-up to Bonfire Night). Some flexibility required for meetings and occasional in-person involvement.
Location: Remote with some in-person meetings in Buxted and the local area
Driving Licence Required: Preferred but not essential
IT Skills Required: Yes – confident use of email, word processing (e.g. MS Word or Google Docs), and basic spreadsheets
DBS Check: Not required
Age Limit: None – open to volunteers of any age
Expenses: This is an unpaid volunteer position. No expenses are covered, as none should be incurred in carrying out this role.

Role Overview:

The Secretary is a key member of the Buxted Bonfire Society Committee and is responsible for managing the administrative and communication duties that keep the Society running smoothly. This volunteer role is ideal for someone organised, reliable, and community-minded, looking to make a meaningful contribution to a historic local tradition.

Main Responsibilities:

Meeting Administration:

• Schedule committee meetings and the Annual General Meeting (AGM), providing timely notice to members

• Prepare and circulate agendas ahead of meetings

• Take accurate minutes and distribute them promptly

• Keep records of attendance and decisions made

Communication:

• Act as the first point of contact for general enquiries and official correspondence

• Forward queries to the appropriate committee member

• Liaise with other bonfire societies, local councils, community groups, and charities

• Send updates to members about upcoming events and Society news, via email or by hand when needed

Record Keeping:

• Maintain up-to-date records of members and Society contacts

• Organise and store official documents, policies, and licences

• Assist with event documentation including insurance and risk assessments

Event Support:

• Help coordinate permits and paperwork for public events

• Ensure documentation is submitted to authorities on time

Skills and Qualities Required:

• Organised and self-motivated

• Clear and professional communicator

• IT literate (email, word processing, basic spreadsheets)

• Able to work independently and collaboratively

• Supportive of community events and values

 

If you'd like to join us as Secretary we’d love to hear from you!

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